Carriage Lawn at Barkley Homeowners Association

Board of Directors Meeting

Wednesday, February 08, 2006

The Board of Directors meeting for the Carriage Lawn at Barkley Homeowners Association was convened at Fairhill Elementary library, Chichester Lane, Fairfax, Virginia.

Board Members in Attendance:

Marshall Manson                     Manoucher Nayeri                  Sanjay Vakharia

Carol Mallory

Howell Thomas, Koger Management

Approval of previous meeting minutes

The minutes of the January meeting were corrected as follows: - delete the paragraph under “State of the Carriage Lawn at Barkley Budget” and replace with “Sanjay presented the budget for 2006"

Old  Business (mixed with New Business or status update / review)

Items discussed at the meeting

 

Manoucher indicated that the street signs which have been leaning over and are to be straightened up are very heavy.  A sign company is to be contacted to have these signs reset.

 

The signs at the top of the posts are loose (turn in different directions) so these need to be secured so that they correctly indicate which street is which.  Probably need to be bolted to the posts.

 

E-mail the Board with the cost to have this work done.

 

Architectural

 

Marshall asked that ARB applications which Reema has to be taken to him for his signature.

 

8849 Modano Place - tow truck in parking driveway.  Check to see if a letter had been sent to this owner.  Owner is also storing items outside the garage.

 

8851 Modano Place - residents are parking 3 cars in the driveway.

 

Financials

 

Sanjay reported that a $25,000 CD  was purchased at Potomac Mercantile Bank at 4.5% interest rate.

The Board asked that the bank statement be forwarded to them via a pdf file.

 

The Board asked that the interest rates from CAB bank be forwarded to them.

 

The Board asked that the balance sheet be ‘ cleaned up’; i.e., remove prepaids and other items.

 

The Board asked that the snow plowing invoices be booked in December and also what the amount of interest was earned in 2005 and if this was booked in 2005.

 

Manoucher said that he is concerned about the statements being used for the assessment payments.  He wanted to know if the whole account number including the 1C3 is on the statement.

 

Goel letter

 

The draft letter to the Goel’s concerning their issue with trees was discussed by the Board.  The Board decided to start with the draft written by Howell and revise as needed.  Some felt that since this issue also would affect the adjacent neighbors that they should also be contacted.  It was also asked when Jan Montgomery from Centex would be conducting a walk through.  Edits were made to the draft.

 

Grounds

 

The Board reviewed the proposals from Beaver Tree Service and Pine Ridge Landscaping for clearing the tree line/wood line.  Howell told the Board that Beaver’s did not have liability insurance.  Therefore the Board agreed to go with the Pine Ridge proposal. 

 

Parking

 

Marshall said that he would draft a letter this weekend regarding a meeting to be held to discuss the parking policy.  He will use the original parking policy as a base.  The current parking policy will remain in effect until a new policy is approve.

 

Trash Contract

 

Need to check the date when the current contract expires.  Will need a new contract.  Have new contract reviewed by Sanjay.

 

The next Board meeting will be held on April 12^th at Koger Management’s office.  Carol indicated that she will be out of town.

 

There being no further business the meeting was adjourned at 8:15 p.m.

 

 

 

Adjournment

There was a motion to adjourn annual meeting.  There was a second. Vote was unanimous.  The meeting was adjourned at 8:43 pm.