Carriage Lawn at Barkley Homeowners Association

Board of Directors Meeting

Wednesday, June 08, 2005

Minutes

A meeting of the Board of Directors of the Carriage Lawn at Barkley Homeowners Association was convened at Koger Management Office at 3554 Chain Bridge Road, Fairfax, VA 22030 at 7:38pm.

Attendance:

Marshall Manson

Manoucher Nayeri

Sanjay Vakharia

Ray Worley

Carol Mallory

Howell Thomas, Koger Management

Reema Raju

New Business:

Marshall Manson briefed BOD on the meeting with CENTEX.  See attached Centex/CLB minutes of June 8, 2005 walk through submitted at BOD meeting.

Action Items:  BOD needs to collect a list of drainage issues in the CLB neighborhood.   Send concerns to Marshall Manson, President and he will compile concerns.

Tree replacement/removal issues: BOD moved to adopt policy when dealing with tree placement issues to consult with all effected homeowners.

 

ARB Report Out– Reema Raju    

Ms. Raju reported out the various homeowners applications request were pending.

Grounds Report:  Issues of pond and cleaning of the concrete culvert.  The flower beds at Saxon Flowers and Nipper way.  The flowers have been planted at Saxon Flowers and now need to be watered.  Ray Worley will take up the water issues for the month of June.  The BOD agreed to reimburse Ray Worley for purchase hose to be used to water flowers with expectations of expense be under $50.00. 

Action Item:  Requested to put a note in the next CLB statement for request to seek help with ARB.   BOD requested note to clean up the and tie up bags prior to trash pickup. 

Recommended that a note needed to be included in CLB newsletter to residences to replace lights bulbs in outside lights particularly those to which Centex built.

CLB agreed to reimburse Sanjay Vakharia for paying the person who cleaned the culvert.

Community Refuge:  Fairfax County is increasing fee for disposal and American Disposal company is passing the fee on to CLB.  BOD raised concern about operating cost being leverage against the agreement of the contract.

Old Business: 

Minutes were approved from April 08, 2005 meeting.  

Reviewed the April 20, 2005 meeting action items. 

BOD President with BOD consent signed form to change State Corporation registered agent from Centex to Koger recommended agent.

New Business:

Way of Faith is having a meeting on June 14, 2005 at their location and invited community to discuss intentions to build a gym on their property.  Carol agreed to attend.

Bill from CMC:  BOD agreed to pay the $107.00 bill and recommended to tell CMC that CLB will not pay anymore bills from 2004 services.

ADU/Visitors Spots:  BOD recommended estimates be solicited for painting the spots.   Requested two estimates one for ADU and one for Visitors

Action Item:  Requested to get cost estimate for mulching the railing behind Madano place

Parking for visitor spots policy review:  Need to find a policy that works. 

Motion of policy to issue 2 parking pass for ADU street parking and 4 residence parking passes for garaged units.  There will be 2 visitors passes issued.  For folks with parties can get a one day / dated parking pass.

BOD recommends public meeting to discuss.

Adjournment

Marshall Manson moved that the meeting adjourn. Ray Worley  seconded. Vote: Unanimous. The meeting was adjourned at 9:00 pm.

Next Meeting

Wednesday, August 17, 2005 at 7:30pm , at Koger

Future meetings will be second Wednesday every other month at Fairhill.