Carriage Lawn at Barkley Homeowners Association

Board of Directors Meeting

Wednesday, April 20, 2005

Minutes

A meeting of the Board of Directors of the Carriage Lawn at Barkley Homeowners Association was convened at Fairhill Elementary School at 7:30pm.

Attendance:

Marshall Manson

Manoucher Nayeri

Sanjay Vakharia

Ray Worley

Carol Mallory

Howell Thomas, Koger Management

Old Business:

Marshall Manson recommended the and board second the meeting minutes from the February 7, 2005 meeting.

Resident Input – ARB concerns and recommend BOD w/Koger generate

New Business:

  1. Management Report: Balance forward from old management company to Kroger.
    1. Left over balances carry over late fee – BOD of directors agreed to waive the first $20.00.
    2. Left over credit – No problems
    3. Mistaken late fees that Koger assessed at the end of January
    4. BOD recommends that policy of no late fee be added to late fees
    5. Action Items: Koger will action upon the items reference above
  2. Landscaping
    1. Play area
    2. Exercise area – recommend not do unless Pine Ridge would agree to do for less
    3. Flowers at Saxon Flowers / Nipper Way entrance
      1. BOD recommend agree the Pine Ridge proposal however ask for a mix of perennials/annuals, also need to address water issues, main driver should be work within the budget
    4. Street Cleanup – BOD recommends to wait for additional two weeks
    5. Cleanup of trash from pond – Koger clarrifed that Pine Ridge will remove trash debris when mowing the pond retention area
    6. Walk through with Pine Ridge and pointed
      1. Dead trees on southwest side of retention pond will be gone, recommend no more trees due to retention pond drainage/configuration
    7. Action Items – BOD recommends for Koger to get a Pine Ridge quote to physically shovel and haul out of the pond for proper disposal
  3. Pond Issues
    1. Centex - pursue
    2. Pond cleanup
    3. Fairfax County
    4. Action Items – Howell
  4. State Corporation
    1. Change registereat
      1. Mcdranhanon – current – association atterny
  5. Dog – Pet Waste Stations
    1. We are currently paying a fee of $30.00 for pet service for weekly cleanup. BOD of directors recommend keep this service.
  6. Insurance – has been renewed
  7. Late Fees
    1. BOD recommend move all fees with Oscar Ventura / Board voted, Marshall Manson moved and Sanjay second, except for monthly fee
    2. Thomspon – BOD recommends collect administrative fee and waive late
      1. Ray Worley motion to waive late fee but assess administrative fee and Marshall Manson second, Motion carried - majority
    3. Ahmed/Khan – BOD of directors recommend to waive all fee
      1. Motion by Marshall Manson to waive fee and second by Sanjay and motion carried
    4. BOD – Setting Policy before anything referred to attorney that the management company seek approval by President and or Treasurer.
    5. Recommend to refer to 4 resident to be referred to attorney for follow up

    Follow up issues

  8. Parking issues
    1. Towing policy
    2. Visitor parking
  9. Drainage in Leismore
  10. Financial – to Sanjay
  11. Snow removal – did CLB get a reduction on snow removal

Adjournment

Marshall Manson moved that the meeting adjourn. Ray Worley seconded. Vote: Unanimous. The meeting was adjourned at 9:38 pm.

Next Meeting

Wednesday, June 08, 2005 at 7:30pm at Fairhill Elementary

Wednesday, August 17, 2005 at 7:30pm , location to be determined.

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