BOARD OF DIRECTORS MEETING

MINUTES – NOVEMBER 13, 2002

A meeting of the Board of Directors was convened at Fairhill Elementary School, Fairfax, Virginia.

ATTENDANCE:   
            Kris Murthy          - President
            Bill Perrelli            - Vice President
            Gene Chun           - Secretary
            Joe O’Brien          - Director
            Jan Ward              - CMC

ABSENT:
            Sean Timm            - Treasurer

CALL TO ORDER
The meeting was called to order by Kris Murthy at 7:30 P.M.


APPROVAL OF MINUTES
Bill Perrelli MOTIONED and Kris Murthy SECONDED to approve the minutes of the
October 9, 2002 meeting as submitted by CMC.  VOTE: Unanimous

Bill Perrelli MOTIONED and Kris Murthy SECONDED to approve the minutes of the special meeting held on October 30, 2002 as amended.  VOTE: Unanimous


COMMITTEE REPORTS

Treasurer’s Report:    No report submitted.

Newsletter:          No report submitted. 

ARB:              Lisa Mullings reported that the ARB performed a walk of the community and will submit a list to CMC of the seven violations found.   Ms. Mullings reported that one deck in particular has been extended and appears to be poorly constructed.  Jan Ward will contact the county to request they review the deck.  The ARB also reported that there is a metal box with wires handing out, Ms. Mullings will give the location information to Jan Ward.

Website:        No report submitted.
 

MATTERS FOR BOARD DECISION

Appointment of new ARB member
The Board unanimously appointed Shailaja Raji as a new member of the Architectural Review
Board.  Kris Murthy will give Lisa Mullings the contact information.  VOTE: Unanimous


MATTERS FOR BOARD INFORMATION

October Financial Report
The Board had no questions concerning the October 2002 financial statement.

Delinquency Status Report
The Board reviewed the delinquency status report provided by CMC and the Attorney Status Report.  Mr. Perrelli reported that the account at attorney status has the property up for sale.  Jan Ward will inform the attorney.

Landscaping Contract
Jan Ward informed the Board that AC&M have made the requested changes to the contract.

Trash Contract
Jan Ward informed the Board that she is currently discussing early termination of the association’s contract with AAA Trash Removal.

Bulletin Board
Jan Ward informed the Board that the bulletin board is ready for installation and requested the board select a location. 

NEW BUSINESS
Bill Perrelli reported that he discussed the surface of the roads with a representative from Centex Homes.  Dmitri Waslewski of Centex will send Mr. Perrelli the specs.


OPEN FORUM
Members expressed their concerns regarding the increase in the assessment fees for FY 2003. The Board informed the members that the increase is necessary to pay the associations expenses.

Ray Worley submitted a request to for the board to consider changing the design guidelines regarding sheds.  The Board asked the ARB to review Mr. Worley’s request and submit their determination to the Board.

Members had questions and concerns regarding Visitor Parking.  Mr. Perrelli informed the members that now that the final paving has been complete, the spaces will be marked as assigned or visitor.  Signs will be posted and towing will be enforced.



ADJOURNMENT
The meeting was adjourned at 8:15 PM.  VOTE: Unanimous




Respectfully Submitted:        Attest:       
               
Jan WardCMC        Secretary        Date