BOARD OF DIRECTORS MEETING

MINUTES – OCTOBER 9, 2002

A meeting of the Board of Directors was convened at Fairhill Elementary School, Fairfax, Virginia.

ATTENDANCE:
            Kris Murthy          - President
            Bill Perrelli            - Vice President
            Sean Timm            - Treasurer
            Gene Chun            - Secretary
            Jan Ward              - CMC

ABSENT:
            Joe O’Brien            - Director

CALL TO ORDER
The meeting was called to order by Kris Murthy at 7:30 P.M.


APPROVAL OF MINUTES
Kris Murthy MOTIONED and Gene Chun SECONDED to approve the minutes of the
September 11, 2002 meeting as submitted by CMC.  VOTE: (3-0)
Sean Timm abstained, as he did not have an opportunity to review the minutes.

COMMITTEE REPORTS

Treasurer’s Report:    Sean Timm did not have an opportunity to review the financial statement prior to the meeting, therefore no report was given.

Newsletter:          Kris Murthy reported that the newsletter should be ready for printing soon.  The Board will review the newsletter and send in their comments or recommendations for changes.  Mr. Murthy with send Jan Ward a finished copy by electronic copy to send to the printers for copying and distribution. 

ARB:              Wendy Timm reported that the ARB has reviewed three applications this past month.  The committee has elected Lisa Mullings to be the new Chairperson.

 
Website:    Sean Timm reported that resident’s can now access the website, where meeting dates, minutes of previous minutes and the current meetings agenda is posted.


MANAGEMENT REPORT

MATTERS FOR BOARD DECISION

Trash Proposal
Warren McNair of American Disposal discussed its company’s services with the board.  The
Board tabled their decision regarding American Disposal bid until the next meeting.

Revised Design Guidelines
Sean Timm MOTIONED and Gene Chun SECONDED to approve the Design Guidelines with the recommended revisions from the ARB.  VOTE:  Unanimous

Revised copies will be mailed to every homeowner.

Landscaping Proposals
The Board tabled their decision regarding the landscaping proposals until they have a chance to review other properties currently being maintained by the vendors.

ARB Appointment
The Board unanimously appointed Ray Worley as a new member of the ARB.


MATTERS FOR BOARD INFORMATION

September Financial Report
The Board had no questions concerning the September 2002 financial statement.

Delinquency Status Report
The Board reviewed the delinquency status report provided by CMC and the Attorney Status Report, it was noted that due process is being followed.


OLD BUSINESS
Kris Murthy reported that he has purchased the two picnic tables.  Mr. Murthy and Mr. Chun will assemble the tables.


NEW BUSINESS
Mr. Murthy asked CMC to send a letter to Mr. Soto accepting his resignation from the ARB.

The Board tabled their decision to appoint Shailaja Raji to the ARB until the next meeting.


ADJOURNMENT    The meeting was adjourned at 8:50 PM.  VOTE: Unanimous


Respectfully Submitted:        Attest:       
               
Jan WardCMC        Gene ChunSecretary        Date