BOARD OF DIRECTORS MEETING
MINUTES MARCH 19, 2003
A meeting of the Board of Directors was convened at Fairhill Elementary School, Fairfax, Virginia.
ATTENDANCE:
Bill Perrelli - President Mike Ingrao - Secretary Joe O'Brien - Director Jan Ward - CMC
ABSENT:
Kris Murthy - Vice President (excused) Sean Timm - Treasurer (excused)
CALL TO ORDER
The meeting was called to order by Bill Perrelli at 7:31 P.M.
APPROVAL OF MINUTES
Bill Perrelli MOTIONED and Mike Ingrao SECONDED to approve the minutes of the January 28, 2003 meeting as submitted by CMC. VOTE: Unanimous
COMMITTEE REPORTS
Treasurer's Report:
No report submitted.
Newsletter:
The Board discussed the importance of sending out a quarterly newsletter. Articles will be submitted to CMC by March 31, 2003. CMC will draft the newsletter and distribute to the homeowners.
ARB:
No report submitted. The Board will review the revisions to guidelines that the ARB has recommended. A copy of the approved revisions only will be mailed to the homeowners.
Web-Site:
No report submitted. Mike Ingrao stressed the importance of information being posted on the site, such as the meeting agenda and minutes so that the homeowners are kept informed.
Neighborhood Watch:
Joe O'Brien reported that a representative from the Neighborhood Watch Program will attend the May board meeting to discuss starting up a program for the community.
MATTERS FOR BOARD DECISION
Reserve Study
The Board requested two additional bids be obtained.
Investments
Bill Perrelli MOTIONED and Mike Ingrao SECONDED to defer to the advice of Sean Timm, HOA Treasurer on the placement of the maturing Certificates of Deposit. Jan Ward will contact Mr. Timm to discuss which investment venue the funds to rollover to. VOTE: Unanimous
Reimbursement-Towing Fee
Mike Ingrao MOTIONED and Bill Perrelli SECONDED to approve the reimbursement of $90 to Oscar Ventura, for a towing fee incurred erroneously. VOTE: Unanimous
Bulletin Board
Mike Ingrao MOTIONED and Bill Perrelli SECONDED to have the bulletin board installed near the tot lot located at the main entrance on Saxon Flowers Drive. Jan Ward will have CMC's casual labor install the bulletin board. VOTE: Unanimous
Reimbursement-Pavers
Bill Perrelli MOTIONED and Mike Ingrao SECONDED to approve the reimbursement to Joe O'Brien in the amount of $56.10 for the purchase of pavers installed in the common area on Lismore Lane. VOTE: Unanimous
Petition from Homeowners
The Board discussed the petition received from the youth of the association to convert the volley ball court into a basket ball court. The Board would like to acknowledge the community's youth petition, unfortunately the Board has unanimously voted that the funds for such a project are not available. VOTE: Unanimous
MATTERS FOR BOARD INFORMATION
February Financial Report
The Board had no questions concerning the February 2003 financial statement.
Delinquency Status Report
Jan Ward informed that Board that there are currently no delinquent accounts.
Landscaping Opt-Out
Jan Ward informed the Board that a letter has been mailed to each homeowner informing them of the landscaping service that will be provided to the individual lots with an Opt-Out section if they choose not to taken advantage of this program.
Trash Service
Jan Ward informed the Board that American Disposal would deliver recycling bins the week of March 24th. Ms. Ward will contact AAA Trash Removal for a pick up date of their bins.
Cox Communication
Jan Ward informed the Board that Cox Communication has made several attempts to contact two homeowners for an easement to install their lines so that all the homes within the community can be provided with this service. Ms. Ward told the Board that she has sent a letter and a copy of the easement agreement via Federal Express to each of the homeowners.
NEW BUSINESS
Bill Perrelli asked Jan Ward to obtain a bid for street cleaning, if the streets still have a lot of sand on them in mid to end of April the board would like them to be cleaned.
ADJOURNMENT
The meeting was adjourned at 8:35 PM. VOTE: Unanimous
Respectfully Submitted:
Attest:Jan Ward CMC Mike Ingrao Secretary