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BOARD OF DIRECTORS MEETINGWEDNESDAY, MAY 8, 2002Fairhill Elementary SchoolFAIRFAX, VIRGINIA7:30 PMAGENDA I. CALL TO ORDER II. APPROVAL OF MINUTES – April 10, 2002 Meeting III. COMMITTEE REPORTS · ARB IV. MANAGEMENT REPORT A. Matters for Board Decision · Investment B. Matters for Board Information · April 2002 Financial Statement V. OLD BUSINESS VI. NEW BUSINESS VII. OPEN FORUM VIII. ADJOURNMENT Prepared By: Jan Ward Community Manager Distribution: Gene Chun Kris Murthy Larry Joe O’Brien Bill Perrelli Sean Timm CARRIAGE LAWN AT BARKELY HOMEOWNERS ASSOCIATION BOARD OF DIRECTORS MEETING WEDNESDAY, MAY 8, 2002 MANAGEMENT REPOR A. MATTERS FOR BOARD DECISION A1) Investment For Board review and decision, the association has a Certificate of Deposit held at ACACIA in the amount of $15,561.46, which is scheduled to mature on May 18, 2002. CMC is recommending that the funds be rolled over into another Certificate of Deposit. At this time CMC is also recommending that the Board either take $5,000 from the Operating Account and increase the amount of the investment OR invest the $20,000+ in two separate Certificate’s of Deposit. Attached is a rate sheet outlining the institutions CMC regularly deals with and the interest rates and terms being offered by those institutions.ATTACHMENTS: Rate Sheet A2) Policy Resolutions For Board review and decision, attached are two policy resolutions for the Board’s consideration. Policy Resolution #2002-2 provides rules and regulations for the operation and parking of vehicles on the property. Policy Resolution #2002-1, establishes procedures for the imposition of monetary charges by the Board for violations. In accordance with Article VI of the Declaration, a Notice of Hearing must be sent to the Members of Carriage Lawn at Barkley Homeowners Association informing them that the purpose of the hearing is to establish two Policy Resolutions for the community. Copies of the Resolutions will be sent along with the Notice (I have included a copy of the Notice of Hearing that would be sent to the Members). At the hearing Members will be given an opportunity to state their concerns and/or comments relating to the Resolutions. Afterwards the Board of Directors will vote whether or not to adopt the Resolutions. ATTACHMENTS: Policy Resolutions B. MATTERS FOR BOARD INFORMATION B1) April 2002 Financial Report For Board review and information, attached is the April 2002 Financial Report. The Association currently has 26,706.91 in its Operating Account and a Certificate of Deposit valued at $15, 464.27 which will mature on May 18, 2002.ATTACHMENTS: April Financial Report B2) Delinquency Status Report For Board review and information attached is the Delinquency Status Report. There is currently one delinquent account.ATTACHMENTS: Delinquency Status Report B3) Towing Signs As requested by the Board, Henry’s Towing Service does provide signage and will install the signs throughout the community. Henry’s Towing has requested that a board member meet with them on-site for placement of the signs.ATTACHMENTS: None B4) Homeowner Concern For Board review and information, CMC received a letter from a homeowner who would like to address the board concerning the current procedures and meeting structure. A copy of the letter is attached. ATTACHMENTS: Letter B5) Architectural Review Board The ARB has requested a meeting with the Board of Directors for the purpose of addressing some issues and concerns that the committee has. The ARB will be present at the meeting. ATTACHMENTS: email request |